How to add a booking to your calendar

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The 'Add Booking' button on your calendar can be used to reserve (book) or block a room.
If you receive a direct booking on the phone or via email, you need to add the booking to your NightsBridge calendar to block the room and keep your availability up to date.

Check your Room Types for any Close Outs

Close Outs can be seen in your calendar. It is useful to check to make sure you do not have any restrictions on the days you want to create the manual booking.

Toggle your calendar view to show you the Room Type View. Any Room Types with a Close Out will be highlighted.
In this example, the Double Room is closed out for 8-10 November.
Hover over the highlighted block to see what kind of Close Out is applied.

Select the room and dates of the booking

Click once on the chosen arrival date
Then click once on the chosen departure date
The selected the stay dates will be highlighted.
Imaged below, the booking is in Room 1 from the 15 to 19 February 2025.
Click to 'Add Booking'.

Add guest details

Start typing in the Client Info section using First Name, Surname or Company name.
A list of existing guests with matching first names, surnames and/or company names will appear in the box below the search fields if a guest has booked with you before.

Does the correct client appear?

Check whether the correct client profile appears below the search field

This client has an existing profile.

Select the guest from the drop down list.
This will have the existing client information and will avoid you creating a duplicate client in NightsBridge.

Add the booking

Update the number of guests for this booking.
Click on 'Add Booking' when you are happy that the information is correct.
The 'Booking Details' will display.