Setting up your property in NightsBridge is designed to be as clear and intuitive as running your front desk. Before you can sell your rooms online across booking channels, NightsBridge needs to know the actual, physical rooms that make up your property.
Once your physical rooms are added, you can link them to your online Room Types - allowing bookings to flow in smoothly while ensuring your calendar matches what is happening on the ground.
Here is how to add your physical rooms step-by-step:
Understanding the difference: Physical Rooms vs Room Types
Before getting started, it helps to understand how NightsBridge organises your accommodation:
- Physical Rooms: These are your actual, on-site rooms - the specific names or numbers written on the room door or room key tag (for example, 'Room 1', 'The Blue Room', or 'Lily Cottage'). These names appear on your NightsBridge Calendar to help you manage housekeeping and check-ins, but they are not displayed directly to travellers booking online.
- Room Types: These are the categories you sell to the public online (such as 'Deluxe King Suite' or 'Standard Double Room'), which have rates, photos, and channel connections attached.
Step 1: Open your Rooms setup
Open your Main Menu in NightsBridge.
Click on Setup.
Click on Setup Rooms.
Click on the Rooms button.
Step 2: Add your physical room
Click on the + Add button.
- When prompted, type in the name of the physical room (such as 'Room A', 'The Protea Suite', or 'Room 101').
- Click OK.
Repeat this step for each physical room you have on your property.
A quick naming tip:
Avoid using generic room-type names like 'Single Room' or 'Double Room' for your physical rooms. Giving each room its real everyday name (just like it appears on the key) makes allocating rooms on your calendar far simpler.
Step 3: Save your new rooms
Your newly added room(s) will now appear at the bottom of your room list.
Click Save to confirm your changes.
Step 4: Publish your updates
Click either the X in the top right corner or the Exit button to return to the main Setup menu.
Click Publish to update your system.
Close and re-open your NightsBridge Calendar - your newly created rooms will now be visible on your calendar screen!
What's next? Linking to an online Room Type
Adding a physical room is step one! Keep in mind that a new room won't be bookable by guests online until it is linked to a Room Type.
🔗 Next Step:
Take a look at our follow-up tutorial on how to link a room to an existing Room Type to set your rates and open your new room to online bookings.