Keeping track of how many rooms you are selling compared to what you have available is a brilliant way to measure the health of your business. Our Occupancy Calculator does all the heavy lifting for you, making it incredibly easy to compare your performance across different time periods. Whether you are trying to spot seasonal trends or just want to see how full you were last month, this guide will walk you through pulling the right numbers.
How the math works
Before we start, it is helpful to know exactly how the system works it out behind the scenes.Your room occupancy percentage is calculated by taking the total number of rooms you actually sold and dividing it by the total number of available room nights for that period
Good to Know:
Any rooms manually blocked off with an "unavailable" status will automatically be excluded from this calculation.
Step 1: Open the Occupancy Calculator via Reports
Head over to your Online Calendar and click on Reports at the top of your screen.
Look for the Report Type drop-down menu and choose Occupancy Report.
Step 2: Select your rooms
The report automatically selects all of your rooms to give you a complete property overview. However, you can easily adjust this if you only want to see the occupancy for specific units.
Once you are happy with your room selection, click on the By Rooms button.
Step 3: Choose your dates
Now you can tell the system exactly which time period you want to examine:
- By default, the system will automatically select the full current month for you.
- If you want to review a different timeframe, simply update the dates to match the period you'd like to check.
Step 4: Calculate the occupancy
Once you have set your dates, click the refresh button. The system will instantly display your Occupancy Percentage for the rooms you selected.
Step 5: Download a copy for your records
If you'd like to keep the numbers in front of you or save a copy for your spreadsheet records:
- Click the Run Reports button.
An Excel spreadsheet containing your room occupancy report will automatically generate and download straight to your computer.
You can safely open this downloaded file to view, save, or print your report.
