If you offer additional services or items to guests which you want to charge to guests' invoices, you need to set the items up as stock items. These items could include dinners, game drives, airport transfers etc.
Navigate to Stock and Web Extras
- Select 'Rates & Rules' from the Main Menu
- Select 'Stock & Web Extras'
The Policies page will open on the General Policies tab.
Add a Stock Item
- Click on the '+ Add Stock Item' button
- The stock item will be active by default - there's no need to change this.
- Name the stock item.
- Add the price of the stock item.
Are you VAT registered?
If your property is VAT registered, the VAT code setting can be set for each Stock Item*.
*The VAT registration information needs to be completed within your Business Info on NightsBridge.
Is this Stock Item vatable?
Will you be charging VAT on this item?
- Leave the 'VAT Code' setting on Default.
- Click on the 'VAT Code' drop-down menu
- Select 'Vat Exempt'
VAT will not be applied to this stock item.
No change to your VAT Code setting is needed.
- Leave this as 'Default'.
Is NightsBridge integrated to your POS system or accounting software?
Add the GL and Stock Codes
- Enter the stock item GL Code into the field
- Enter the stock item Stock Code into the field
- Click on the 'Save' button
When NightsBridge is connected to your POS system and accounting software, the GL Code and the Stock Code added here must be the same as those used on your POS and accounting software - this is to avoid errors.
Add the GL and Stock Codes
- Enter the stock item GL Code into the field
- Enter the stock item Stock Code into the field
- Click on the 'Save' button
When NightsBridge is connected to your accounting software, the GL Code and the Stock Code added here must be the same as those used on your accounting software - this is to avoid errors.
Add the Stock Code
- Enter the stock item Stock Code into the field
- Click on the 'Save' button
The GL Code field is left blank.
No change to the GL Code or Stock Code fields are needed.
- Leave these blank
- Click on the 'Save' button
You're done!
The Stock Item will now display at the bottom of your Stock Items list
